Week one: scope and prepare
Name a sponsor, learning owner, IT contact and workflow reviewer. Choose a representative cohort and a bounded task. Confirm licences, app access and permitted source material. Write the baseline method and review criteria. Keep the cohort small enough that access issues and questions can be addressed; the goal is a useful learning cycle rather than an impressive launch count.
Week two: teach and assess
Run a workshop around the selected task with a demonstration, independent practice and peer review. Ask learners to work with a difficult input as well as a complete one. Save the prompt, corrected output and review checklist. Record what each participant can do independently and what needs further support. Resolve access or scope gaps before assigning workplace practice.
Week three: practise in approved work
Participants repeat the method on an approved task while a manager reviews the output. Capture preparation and correction effort as well as task time. Hold a short clinic to discuss common errors and update the shared guidance. Avoid adding more tools or workflows simply because the first exercise was popular; keep the pilot boundary stable enough to learn from the results.
Week four: review the evidence
Compare task quality, effort and participant capability against the baseline. Include unsuccessful attempts and unresolved issues. Ask whether the method is repeatable, whether reviewers have capacity and whether the task is still appropriate for the available tool access. Decide to expand, revise or stop the workflow. Each option can be a useful outcome when it follows the evidence.
Make the next phase explicit
If the pilot supports expansion, identify the next cohort and what must change for its roles or permissions. Assign ownership for the prompt, example pack, review rubric and help route. Agree a review trigger for product changes or recurring errors. An adoption plan needs an operating owner after the trainer leaves; otherwise the workshop material can become a document that nobody maintains.